STUDENTS GRIEVANCE / DISCIPLINE COMMITTEE

Members:

• Dr. Amit Singh Rathore
• Dr. Geeta Gupta
• Dr. Snehlata Dharmawat
• Mr. Mohit Pant (MBA)
• Ms. Suman Shaktawat
• Dr. Mukesh Kumar Meena
• Dr. Rama Singh

Responsibilities:

• Academic and administrative grievance redressal
• Handling harassment & discrimination cases
• Feedback and appeal process

ANTI-RAGGING COMMITTEE / ANTI-RAGGING SQUAD

Committee Members:

• Dr. Amit Singh Rathore
• Dr. Geeta Gupta
• Dr. Snehlata Dharmawat

Administration Member:

• Mr. Ghan Shyam Panchal

Additional Members:

• Mr. Mohit Pant
• Ms. Damini Soni
• Dr. Shanta Chauhan
• Mr. Rakesh Vijay
• Ms. Suman Sekhawat
• Mrs. Ragini Saxena

1. Anti-Ragging Committee - Responsibilities

• Formulates anti-ragging policies and ensures compliance with UGC/government norms.
• Organizes awareness and sensitization workshops.
• Reviews and investigates complaints and reports from the Squad.
• Coordinates with law enforcement and regulatory bodies like UGC, AICTE.
• Takes necessary disciplinary actions and submits compliance reports.

2. Anti-Ragging Squad - Functions

• Conducts surprise inspections in hostels, canteens, classrooms, and common areas.
• Monitors senior-junior interactions to detect possible ragging.
• Immediately intervenes in any suspected incidents of ragging.
• Records incidents and assists victims in filing complaints.
• Reports findings to the Anti-Ragging Committee.

WOMEN ANTI-HARASSMENT CELL

Presiding Officers:

• Dr. Geeta Gupta
• Dr. Snehlata Dharmawat

Legal Advisor:

• Mr. Mahendra Singh

Members:

• Dr. Meenal Jain
• Ms. Dayawanti Garg
• Dr. Shanta Chauhan
• Ms. Bhuvnesh Rathod

Purpose & Scope

The Women's Anti-Harassment Cell aims to ensure a safe, respectful, and inclusive environment, aligned with the POSH Act, 2013.

1. Formation of the Cell

• Committee comprises at least 50% women members.
• Includes legal advisors and staff representatives.

2. Policy & Awareness

• Develop anti-harassment policies in line with legal guidelines.
• Conduct workshops and training for awareness.
• Display helpline numbers and complaint options prominently.

3. Complaint Mechanism

• Allow complaints via written, online, or anonymous formats.
• Ensure confidentiality and safety of the complainant.
• Adopt a zero-tolerance policy toward harassment.

4. Inquiry Process

• Preliminary review within 7 days of receiving a complaint.
• Full investigation to be completed within 90 days.
• Unbiased hearing for both complainant and accused.

5. Resolution & Action

• Disciplinary action for confirmed cases (warning, suspension, legal action).
• Fair consequences for false or malicious complaints.
• Provide emotional and legal support to victims.

6. Documentation & Reporting

• Keep a confidential record of all complaints and resolutions.
• Submit annual compliance reports to the appropriate authorities.

QIV / SEMINAR / CONFERENCE / WORKSHOP / ACADEMIC ACTIVITIES COMMITTEE

Members:

• Dr. Geeta Gupta
• Dr. Snehalata Dharmawat
• Dr. Mohit Pant (QIV)
• Dr. Meenal Jain
• Ms. Bhuvnesh Rathod
• Mr. Pankaj Tiwari
• Ms. Diksha Mishra
• Dr. Mukesh Kumar Meena
• Mr. Dinesh Kumar (IT Assistant)

1. Objectives

• Enhance the quality of academic events aligned with institutional vision.
• Promote impactful seminars, conferences, and workshops.
• Encourage faculty and student participation.
• Support documentation for accreditation (NAAC, NBA, etc.).

2. Functioning of the Committee

A. Planning Phase

• Define clear objectives and themes for academic activities.
• Engage external experts from industry and academia.
• Plan budget, logistics, and participant selection.

B. Execution Phase

• Ensure smooth conduct of the event (venue, tech, materials).
• Monitor engagement and event schedule.
• Collect live feedback from participants.

C. Evaluation and QIV Assessment

• Post-event analysis using structured feedback forms.
• Quality Index Parameters include:
• Relevance: Industry/academic alignment
• Participation: Diversity & volume of attendees
• Impact: Application of knowledge gained
• Outcomes: Research papers, patents, collaborations
• Report generation with actionable insights.

D. Continuous Improvement

• Apply feedback to future programs.
• Promote interdisciplinary and international tie-ups.
• Maintain records for ranking bodies and stakeholders.

3. QIV Calculation

• Use a weighted scoring system across defined quality parameters.
• Generate a numeric score to compare and improve event quality.

4. Documentation & Reporting

• Maintain a digital archive of all academic events and outcomes.
• Prepare and submit annual academic impact reports.

AICTE / RTU / UOK / AISHE / NCTE / RMAP / CE / SURVEYS WORK COMMITTEE

Members:

• Dr. Amit Singh Rathore
• Dr. Geeta Gupta
• Dr. Snehlata Dharmawat
• Mr. Mohit Pant
• Dr. Meenal Jain
• Ms. Damini Soni
• Mr. Prateek Gupta
• Dr. Mukesh Kumar Meena
• Mr. Shyam Sundar Vijay

1. Survey Committees (Offline/Online)

• Handle academic audits, faculty assessments, and feedback collection.
• Conduct online surveys via Google Forms or AICTE portals.
• Manage offline inspections through physical visits and evaluation teams.

2. AICTE-Related Responsibilities

• Approval & Affiliation: Compliance checks and institutional approval documentation.
• Academic Audits: Review teaching processes, faculty qualifications, and outcomes.
• Infrastructure Inspections: Assess labs, libraries, hostels, and classrooms.
• Examinations: Monitor exam execution (online/offline), assessment quality, and integrity.

3. RTU / UOK / University-Specific Work

• Affiliation inspection and report generation.
• Result committees and exam monitoring for RTU/UOK regulations.
• NAAC/NBA preparations and audit support.

4. Functioning & Reporting

• Committees meet periodically in physical or online mode.
• Prepare documentation and compliance reports for each regulatory body.
• Submit structured reports to AICTE, RTU, UOK, or other agencies as required.
• Maintain hybrid documentation systems (digital + paper-based).

SOCIAL MEDIA / MARKETING AND PHOTOGRAPHY COMMITTEE

Members:

• Ms. Damini Soni
• Ms. Bhuvnesh Rathod
• Dr. Mukesh Kumar Meena
• Ms. Dayawanti Garg
• Mr. Dinesh Kumar

1. Social Media Strategies for College Program Committees

• Create Dedicated Pages or Groups: Set up social media pages or groups for each committee on Facebook, Instagram, LinkedIn, etc.
• Regular Updates: Post updates about meetings, activities, and committee achievements using catchy captions and hashtags.
• Live Streaming: Broadcast committee events, discussions, and student participation to a wider audience.
• Student Testimonials: Share videos or quotes from students discussing their committee experiences.
• Event Highlights: Create posts with countdowns, behind-the-scenes photos, and summaries after events.

2. Types of Photographs to Post

• Committee Meetings: Capture moments of committee members actively discussing and brainstorming ideas.
• Event Snapshots: Document key moments from college events, workshops, and seminars.
• Behind-the-Scenes: Show the preparation process and teamwork involved in event management.
• Awards & Recognitions: Post pictures of committee members receiving awards or recognition for their contributions.
• Group Photos: Showcase committee members alongside faculty and students for a sense of community.
• Infographics & Posters: Announce events, deadlines, and committee initiatives in a visually appealing format.

NSS / RED RIBBON / SCOUT COMMITTEE / INDUSTRIAL VISIT

Members:

• Dr. Shanta Chauhan (NSS)
• Mr. Prateek Gupta (Red Ribbon)
• Mr. Shyam Sundar Vijay
• Ms. Suman Shekhawat
• Ms. Jyoti Hada
• Ms. Diksha Mishra

1. NSS (National Service Scheme) Committee

• Organizes social service activities such as cleanliness drives, blood donation camps, and awareness campaigns.
• Encourages student participation in community development programs.
• Conducts special camps in rural areas for service-based learning.

2. Red Ribbon Club (RRC) Committee

• Focuses on HIV/AIDS awareness and prevention programs.
• Organizes health camps, counseling sessions, and awareness rallies.
• Works in collaboration with health departments and NGOs.

3. Scout & Guide Committee

• Promotes discipline, leadership, and survival skills among students.
• Conducts training camps, adventure activities, and community service programs.
• Encourages students to participate in state and national-level scouting events.

4. Industrial Visit Committee

• Plans and coordinates visits to industries relevant to students’ fields of study.
• Ensures proper permissions and logistics for visits.
• Helps bridge the gap between academic learning and practical industry exposure.

ACADEMIC, TIME TABLE, INSPECTION COMMITTEE

Members:

• Dr. Geeta Gupta
• Dr. S. Dharmawat
• Mr. Mohit Pant
• Dr. Mukesh Kumar Meena (B.Ed/STC)
• Dr. Rama Singh
• Mrs. Ragini Saxena
• Ms. Jyoti Hada
• Mr. Prateek Gupta

1. Functions of the Academic Timetable Committee

This committee is responsible for planning and implementing the class schedules, ensuring optimal utilization of faculty and infrastructure.

Key Responsibilities:

• Preparation & Management of Timetable: Designing the academic timetable for all departments, ensuring proper distribution of faculty workload, and coordinating lecture hall/laboratory allocations.
• Conflict Resolution: Avoiding clashes between subjects, faculties, and classrooms. Making adjustments for faculty on leave.
• Monitoring & Modifications: Addressing student and faculty feedback regarding the timetable. Modifying schedules for special lectures, workshops, or remedial classes.
• Coordination with Administration & Examination Committee: Aligning the timetable with academic calendars, exams, and extracurricular activities.

2. Functions of the Inspection Committee

The Inspection Committee ensures that academic and administrative processes adhere to institutional and regulatory standards.

Key Responsibilities:

• Infrastructure & Facilities Inspection: Evaluating classrooms, laboratories, libraries, and hostel facilities. Checking availability and functionality of teaching aids (projectors, lab equipment).
• Academic & Faculty Performance Monitoring: Ensuring syllabus completion as per schedule. Observing faculty teaching methods and student engagement.
• Student Services & Discipline: Ensuring adherence to attendance policies. Checking student grievances and feedback systems.
• Regulatory & Accreditation Compliance: Ensuring adherence to UGC, AICTE, or other regulatory norms. Preparing reports for accreditation bodies like NAAC, NBA.
• Surprise Inspections: Conducting random inspections for quality assurance. Identifying areas for improvement and recommending corrective actions.

CULTURAL/NATIONAL DAYS CELEBRATION COMMITTEE

Members:

• Dr. Taruna Bhardwaj
• Dr. Meenal Jain
• Dr. Shanta Chauhan
• Ms. Diksha Mishra
• Ms. Suman Shekhawat
• Ms. Ragini Saxena
• Ms. Namrata Goutam

Functions of the Committee:

1. Planning & Scheduling:

• Identify important national and cultural days to be celebrated (e.g., Independence Day, Republic Day, Gandhi Jayanti, festivals, etc.).
• Prepare an annual calendar of events.

2. Event Organization:

• Plan activities such as flag hoisting, speeches, cultural performances, competitions, and exhibitions.
• Assign responsibilities to subcommittees for logistics, publicity, and program execution.

3. Coordination & Execution:

• Collaborate with faculty, student councils, and local artists/performers for participation.
• Arrange necessary permissions, venues, decorations, and technical support (sound, lighting, etc.).

4. Promotion & Awareness:

• Design and distribute invitations, posters, and social media announcements.
• Encourage student and staff participation.

5. Resource Management:

• Prepare a budget and seek sponsorships or institutional funding.
• Manage materials like flags, decorations, and stage setups.

SPORTS COMMITTEE

Members:

• Dr. Mukesh Kumar Meena
• Ms. Suman Shekhawat
• Mr. Shyam Sundar Vijay
• Mrs. Ragini Saxena
• Ms. Dayawanti Garg
• Ms. Damini Soni

Formation of the Committee

This committee is responsible for promoting sports activities, organizing events, and fostering a sports culture among students.

Responsibilities & Functions

A. Planning & Organization:

• Annual Sports Calendar: Prepares a schedule of sports events, inter-college tournaments, and practice sessions.
• Budget Allocation: Plans the budget for equipment, coaching, and event management.
• Facility Management: Ensures the maintenance of playgrounds, gymnasiums, and sports equipment.

B. Conducting Events & Tournaments:

• Organizes intra-college (within the college) and inter-college (between colleges) competitions.
• Arranges annual sports meets and special tournaments for various games like cricket, football, basketball, athletics, etc.
• Coordinates with university sports bodies for participation in zonal and national level events.

C. Student Engagement & Training:

• Encourages student participation in sports activities.
• Arranges training sessions and coaching for different games.
• Identifies talented students and recommends them for higher-level competitions.

D. Promoting Sports Culture:

• Conducts awareness programs about the benefits of sports and fitness.
• Encourages students to adopt a healthy lifestyle through fitness initiatives.

E. Awards & Recognitions:

• Recognizes outstanding sports achievements with certificates, trophies, and scholarships.
• Recommends students for sports quota admissions and scholarships at higher levels.

F. Collaborations & Sponsorships:

• Collaborates with sports organizations and federations for training and tournaments.
• Seeks sponsorships and funding from external agencies.

STUDENTS ADMISSION COUNSELING COMMITTEE

Members:

• Dr. Amit Singh Rathore
• Dr. Geeta Gupta
• Dr. Snehlata Dharmawat
• Dr. Meenal Jain
• Ms. Diksha Mishra
• Ms. Dayawanti Garg
• Ms. Jyoti Hada
• Ms. Damini Soni
• Mr. Prateek Gupta
• Dr. Mukesh Kumar Meena
• Mr. Shyam Sundar Vijay

Formation of the Committee

The committee is chaired by the Principal or Director and includes senior faculty members from various departments. It may involve student representatives for peer guidance and administrative staff for handling documentation and logistics.

Responsibilities of the Committee

A. Pre-Admission Activities:

• Promotion & Awareness: Conduct seminars, webinars, and career counseling sessions in schools and coaching centers.
• Information Dissemination: Provide clear details on eligibility, fee structure, scholarships, and career prospects.
• Entrance Exam & Merit List Coordination: If applicable, ensure a smooth selection process.

B. Admission Counseling Process:

• One-on-One Counseling: Guide students and parents about course selection based on interests, aptitude, and career goals.
• Document Verification: Ensure submission of required certificates, mark sheets, and identification documents.
• Financial Assistance & Scholarships: Assist in applying for government or institutional scholarships.

C. Post-Admission Support:

• Orientation Programs: Help students settle in by explaining academic policies, campus life, and support services.
• Mentorship & Career Guidance: Assign faculty mentors for continuous support.

Operational Workflow

1. Counseling Desk Setup: A dedicated help desk for admission queries.
2. Registration & Data Management: Online/offline data entry of applicants.
3. Guidance & Selection: Personalized counseling sessions for students and parents.
4. Final Admission & Fee Submission: Completion of the admission process.
5. Follow-Up: Keeping in touch with admitted students to ensure a smooth transition.

TRAINING, PLACEMENT & CAREER COUNSELING, RESEARCH CELL / (DC)

Coordinator: __________________

Members:

• Dr. Taruna Bhardwaj
• Dr. Meenal Jain
• Mr. Prateek Gupta
• Ms. Bhuvnesh Rathod

1. Training & Skill Development

• Organizing soft skills and communication workshops.
• Conducting technical training sessions based on industry needs.
• Arranging mock interviews, group discussions, and aptitude tests.
• Encouraging students to enroll in certification programs relevant to their field.

2. Placement Assistance

• Building strong industry connections to invite companies for campus placements.
• Collecting and maintaining a student database for employer reference.
• Scheduling campus recruitment drives, job fairs, and internships.
• Assisting students in creating professional resumes and LinkedIn profiles.

3. Career Counseling & Guidance

• Providing one-on-one counseling to help students identify their strengths and career interests.
• Organizing guest lectures, seminars, and webinars with industry experts and alumni.
• Guiding students on higher education opportunities (MBA, BBA, BCA, etc.).
• Assisting in the preparation for competitive exams (GATE, CAT, GRE, UPSC, etc.).

4. Industry-Institute Collaboration

• Signing MoUs with companies for training, internships, and live projects.
• Encouraging faculty and students to participate in industry-sponsored research.
• Conducting industrial visits to provide real-world exposure.

5. Entrepreneurship & Start-up Support

• Hosting entrepreneurship awareness camps.
• Providing guidance on start-up incubation and funding opportunities.
• Connecting students with mentors and successful entrepreneurs.

6. Alumni Engagement

• Establishing an active alumni network to support placements and mentoring.
• Organizing alumni talks and interactions to share industry insights.

ALUMNI COMMITTEE

Coordinators: Dr. Geeta Gupta

Members:

• Mr. Prateek Gupta
• Dr. Meenal Shah Jain
• Ms. Suman Shakhtawat
• Mr. Mohit Pant
• Ms. Dayawanti Garg
• Mr. Shyam Sunder Vijay

1. Structure of the Alumni Committee

• President/Chairperson – Leads the committee, represents alumni, and coordinates events.
• Vice President – Assists the president and manages specific projects.
• Secretary – Keeps records, sends communications, and organizes meetings.
• Treasurer – Manages funds, budgets, and fundraising activities.
• Event Coordinator – Plans and executes alumni meets, reunions, and networking events.
• Social Media & PR Head – Manages alumni outreach through social media and newsletters.
• Mentorship & Career Guidance Head – Connects alumni with current students for guidance and placements.

2. Key Functions of the Alumni Committee

A. Alumni Engagement & Communication

• Maintain an updated alumni database with contact details.
• Send newsletters, updates, and event invites via emails and social media.
• Create WhatsApp/Telegram groups and LinkedIn communities for networking.

B. Organizing Alumni Events

• Annual alumni meet or reunion.
• Virtual webinars with successful alumni sharing their experiences.
• Homecoming events, panel discussions, and cultural meets.

C. Career Support & Mentorship

• Alumni mentorship programs for students.
• Placement assistance and internship opportunities through alumni networks.
• Resume-building and career counseling sessions.

D. Fundraising & Institutional Development

• Encourage alumni to contribute to scholarships and infrastructure development.
• Organize fundraising drives for social causes or college improvement projects.
• Offer sponsorship opportunities for events through alumni entrepreneurs.

E. Recognition & Awards

• Honoring distinguished alumni with awards.
• Featuring alumni success stories on the college website and social media.
• Providing certificates of appreciation for active alumni contributors.

3. Execution & Monitoring

• Conduct regular committee meetings to review progress.
• Assign clear roles and responsibilities to each member.
• Use online platforms like Google Forms for feedback and event participation tracking.
• Collaborate with the college administration for seamless functioning.

LIBRARY COMMITTEE

Coordinators: Mr. Mohit Pant, Dr. Geeta Gupta, Dr. Snehlata Dharmawat

Members:

• Mr. Ghanshyam Panchal
• Ms. Jyoti Hada
• Mr. Prateek Gupta
• Mr. Om Prakash

Functions of the Library Committee

1. Policy & Planning

• Formulating library policies on acquisition, circulation, and usage.
• Recommending budget allocations and resource distribution.

2. Collection Development

• Selecting and approving books, journals, e-resources, and other materials.
• Reviewing outdated materials for weeding out.

3. Library Administration

• Monitoring library staff performance and training needs.
• Ensuring proper library maintenance and discipline.

4. User Services & Promotion

• Organizing orientations and workshops for students and faculty.
• Promoting reading habits through events and book fairs.

5. Infrastructure & Technology

• Advising on digital library setup and IT advancements.
• Ensuring accessibility and ease of use for all users.

6. Grievance Redressal & Feedback

• Addressing complaints and suggestions from users.
• Conducting periodic reviews for improvements.

COLLEGE WEBSITE COMMITTEE

Coordinator: Ms. Suman Shakhtawat

Members:

• Mr. Pankaj Kumar Tiwari
• Ms. Vijeta Swami

Responsibilities & Functions

A. Website Development & Maintenance

• Ensure the website is user-friendly, mobile-responsive, and secure.
• Regularly update plugins, security patches, and server configurations.
• Ensure compliance with government and accreditation body guidelines.

B. Content Management

• Regularly update academic programs, faculty details, and admission notices.
• Maintain an updated events calendar, announcements, and examination schedules.
• Publish research, student achievements, and newsletters.

C. Feedback & Improvement

• Conduct regular audits to check for outdated or broken links.
• Gather feedback from students, faculty, and external users.
• Implement SEO and accessibility best practices for better reach.

D. Social Media & Integration

• Coordinate with social media teams to ensure website and social platforms are aligned.
• Embed social media feeds and integrate interactive elements like chatbots.

E. Compliance & Security

• Ensure website meets data protection and privacy policies.
• Implement backups, security audits, and monitoring against cyber threats.

Meeting Schedule & Reporting

• Monthly meetings to review progress and discuss updates.
• Submission of a quarterly report to the management with analytics and improvement suggestions.

ACADEMIC FEEDBACK COMMITTEE

Members:

• Dr. Geeta Gupta
• Dr. Snehalata Dhamawat
• Mr. Mohit Pant
• Dr. Mukesh Kumar Meena

1. Formation of the Committee

• Chairperson: Senior faculty or administrator
• Members: Faculty representatives, student representatives, alumni, and external advisors
• Coordinator: Responsible for organizing and documenting feedback processes

2. Sources of Feedback

• Students: Course content, teaching effectiveness, infrastructure, assessment methods
• Faculty: Curriculum design, workload, research opportunities, teaching challenges
• Alumni: Industry relevance of courses, skill gaps, career support
• Employers: Graduate employability, industry readiness

3. Methods of Collecting Feedback

• Online & Offline Surveys: Anonymous student feedback forms
• Focus Group Discussions: With students, faculty, and employers
• Exit Interviews: For graduating students
• Periodic Meetings: Faculty meetings to discuss academic concerns
• Social Media & Email: Open channels for suggestions

4. Analysis & Reporting

• Quantitative Analysis: Statistical evaluation of survey responses
• Qualitative Insights: Identifying patterns in open-ended responses
• Comparative Reports: Trends over time and benchmarking with other institutions

5. Implementation of Improvements

• Action Plans: Address identified gaps (curriculum revision, faculty training, infrastructure upgrades)
• Stakeholder Communication: Inform students and faculty about actions taken
• Policy Recommendations: Suggestions to the academic council for curriculum changes

6. Monitoring & Follow-Up

• Periodic Reviews: Reassess impact every semester or annually
• Feedback Loop Closure: Ensuring stakeholders see the impact of their feedback
• Accreditation & Compliance: Aligning with regulatory requirements (NAAC, NBA, etc.)